If you operate a business in an industry that works with sensitive data, it’s critical that you have an effective, thorough document destruction plan in place. These plans typically outline records retention timelines and the steps your organization takes to protect confidential information and stay compliant with local, state, and federal guidelines.
Working with professional document shredding services can help you protect your customers and employers, establish a positive reputation in the industry, and maintain compliance with relevant rules and regulations. Choose a document shredding partner who can provide a certificate of destruction for your records; this can help you demonstrate your security processes.
<p>Inappropriate document destruction practices can result in extensive damage to your reputation and bottom line. In 2015, one supermarket was fined over $10 million for discarding pharmacy records containing protected health information in public dumpsters. To ensure your organization doesn’t make a mistake, you can take three steps:
- Get proficient with the rules and regulations that govern your industry. Know which agencies are involved and familiarize yourself with the specific requirements applicable to your organization and the kinds of records you have.
- Develop a document destruction plan that states your commitment to safeguarding confidential information and outlines a clear process for doing that, and then ensure you’re auditing your practices against the plan sometimes.
- Partner with a professional shredding company. They can provide you with secure shred bins – so you know your documents are secure while they’re waiting to be destroyed – as well as certificates of destruction once the shredding has been completed.
Mobile Shredding Services
Most shredding partners can pick up your secure documents and transport them to a facility where they’ll be shredded or shred them right on site. When you choose mobile shredding, you can virtually observe the whole process for peace of mind, ensuring that sensitive information is never at risk. More and more organizations are choosing mobile shredding services for exactly these reasons. As a bonus, they often advertise these added security measures to help build confidence among their customers, too.
Contact Royal Document Destruction
<p>Looking for a professional mobile shredding partner in central Ohio? The team at Royal Document Destruction provides mobile and pick-up shredding services! In business for over twenty-five years, Royal Document Destruction is certified by the National Association for Information Destruction (NAID), bonded, and insured, which means you can trust that our services protect you and your stakeholders’ confidential information.
Whether you’re unhappy with your current provider or looking to partner with a professional for the first time, RDD offers a full range of reliable services to meet your needs. To take the first step toward improved document security as you return to the workplace following COVID, visit Royal Document Destruction online, learn more about services and staff, and request a free quote today. We can’t wait to help you get started!