When it comes to data security in the workplace, it’s important to understand the different types of confidential information that can cause problems if compromised. Confidentiality is key when you work with sensitive data your clients and customers have entrusted you with.
Why is confidentiality so important?
Imagine being trusted with employee information, management information, and business information, and someone inadvertently or intentionally released that information to the public. That could mean losses for those employees, clients, customers, and the business that could result in thousands of dollars in damages.
Taking the right steps includes proper document destruction protocols to prevent breaches. Paper shredding and hard drive destruction should be an integral part of these protocols. When determining data destruction methodology, these are 5 examples of confidential information in the workplace that must be protected:
- Customer Lists
Customer lists usually have personal information about customers that could compromise their identities and financial standing. These lists may or may not have credit card information, full names, birthdates, and more. Getting a hold on lists of this kind are dangerous but are advantageous for thieves. These are considered trade secrets.
- Supplier Lists
Companies can incur immense damage if their supplier lists get out. These lists have sensitive information as to the suppliers they use and who they supply, the prices and costs associated with the deals, and more. These lists may include trade secrets and information related to the business.
- Operational Manuals
Companies may have certain proprietary procedures they don’t want their competitors to get a hold of, or how to make certain products or recipes. These operational manuals have specifications, operating procedures, standards, and rules that are followed by the company and their employees. It outlines the entire infrastructure of the organization.
- Contracts
The contracts a company has between its vendors, suppliers, employees, and customers are some of the most important documents of a company. They should be viewed as proprietary and contain sensitive information that should be kept away from the public and their competitors. Contracts contain financial information and the details of how the company will operate with its internal and external stakeholders.
- Financial Statements
Company financial statements should be kept under lock and key. These statements give a big picture of where the company stands, what type of money they are making or losing, and can project how the company will navigate now and in the future. These statements should be kept away from competitors, as it lends insight into how they can gain an advantage.
Partner with Royal Document Destruction
Royal Document Destruction understands the importance of confidentiality. With paper shredding options that help keep these important documents safe, companies will be able to protect their best interests. Many companies wonder how secure shredding and document destruction protocols are when working with a company. Our team assures our customers with certified services that make a difference.
Our associates can help you formulate a risk management process that incorporates compliance procedures that captures all your needs and keep these confidential documents safe. For more information on how we can assist, contact a team member at Royal Document Destruction today!
