Secure and guaranteed customer information handling is mandatory for businesses of all sizes. Whether you operate a restaurant, a retail store, multiple doctors’ offices, or manage a well-established family business, dental practice, hospital, law firm, or a large corporation, your business produces paperwork which must be securely destroyed. The safety of customer data is your legal responsibility. Proper destruction of information is essential for maintaining trust, credibility and a good business reputation within the tri-state area. It also is required by law.
Why Is It Best To Hire A NAID Certified Shredding Company?
NAID (National Association for Information Destruction) Certification is the gold standard in the document shredding industry. NAID-certified shredding companies undergo vigorous yearly audits which make sure the best industry practices are used at every step in the secure collection and destruction process. Hiring a NAID AAA-certified company such as Royal Document Destruction ensures that the sensitive documents handled at your Cincinnati business are disposed of securely and efficiently. Certificates of Destruction are provided to customers for record-keeping purposes.
What does NAID certification mean?
NAID certified shredding companies undergo rigorous yearly audits (announced and unannounced) by this governing body to ensure the highest industry standards are met at every step in the destruction process, such as:
- Employee Hiring & Screening:
- Pre-employment, random, and incident drug testing
- Thorough background checks for all employees
- Signed employee confidentiality agreements updated annually
- Uniforms and photo ID badges required
- Operational Security:
- Secure, restricted and monitored access to facility and storage areas
- 24/7 video surveillance of storage, handling and shredding areas
- Documented chain of custody procedures
- Alarmed, secure facilities
- Vehicle & Transportation Security:
- Secure, locking containers are provided for the collection of documents
- GPS tracking on all vehicles
- Locking trucks are required
- Strict and all-encompassing route transportation security rules
- Professional, uniformed and background checked staff
- Destruction Process & Equipment:
- Shred size constantly meets specifications for paper and non-paper media
- Shredding must be completed within strict timing parameters
- Hard-drive and other product destruction specifications and requirements
- Thorough plant security checklist
- Audit & Compliance:
- Unannounced third-party audits are mandatory
- Audit process covers 50+ areas of shredding and must be renewed annually
- Insurance and bonding requirements
- Certificates of Destruction are issued for customer record-keeping
Professional Shredding Keeps Your Cincinnati Business Above Reproach
Because all businesses produce sensitive paper waste, it is a “best business decision” to outsource your Cincinnati company’s paper shredding requirements to a professional. No matter the paper quantity, your business can benefit from professional destruction. A third-party provider eliminates your risk, and a Certificate of Destruction is provided. Hiring a professional such as Royal Document Destruction ensures your Cincinnati area business:
- Maintains Legal Compliance
- Proper, documented, and secure shredding proves compliance with all laws and regulations such as HIPAA, Gramm Leach Bliley, FACTA, and PII.
- Protects Corporate Confidentiality
- Professional shredding is the best way to guard against the loss of proprietary information, such as marketing plans, employee files, legal contracts, financial records, and other intellectual property.
- Reduces Physical Data Breaches
- Secure shredding eliminates the risk of dumpster diving, or theft of discarded paper. All paper is securely contained in locking cabinets, then shredded and recycled in a timely, reliable schedule.
- Helps Manage Employee Mistakes
- A professional shredding program reduces the likelihood of disgruntled employees or unauthorized individuals from accessing or misusing confidential information. It also eliminates the risk of each employee deciding what should and should not be shred.
- Benefits The Environment
- Secure shredding providers like Royal Document Destruction recycle the paper after it is securely shred, comingled, and baled. This demonstrates a business’s commitment to security and the well-being of the planet.
Why Should My Business Shred All Documents?
A “shred all” policy means that all documents, regardless of whether they contain sensitive information, are shredded before disposal. A “shred everything” program prevents accidental exposure of confidential data, eliminates each employee from determining what is confidential, and it also guarantees that all paper is shred and then 100% recycled! This is a huge benefit for your business security and the environment. It is simply the easiest way to guarantee your business information stays safe.
Professional Shredding Companies Provide Legal Proof Of Your Shredding Program
Professional shredding companies provide Certificates of Destruction for business records. This documentation helps you to keep track of your destruction process, and also serves as proof in case of any legal issues, questions, or audits of your Cincinnati business.
Whether your Cincinnati business needs ongoing, regularly scheduled paper shredding service, produces a few boxes of material each quarter, or needs to schedule a one-time file purge, an expert shredding company eliminates the worry of keeping information safe.
