Table of Contents
How Can Businesses Protect Documents Printed by Employees Working From Home?
Does your business have employees that work from home on certain days in any given week? If so, this is a very real potential security risk, and there should be a plan in place for documents that employees print at their Central Ohio home related to their job or employer.
To best protect your company’s reputation, meet all laws and regulations regarding data privacy and security, and avoid costly fines or lawsuits, a “shred everything” policy included in your company manual is your Columbus businesses’ best strategy. No matter where the work is being performed, any and all corporate documents printed must be required to be certified shred.
Hiring a professional shredding company certified by the National Association of Information Destruction (NAID) to come to your office for regular shredding service is a great first step. Royal Document Destruction was the first NAID certified shredding company in the state of Ohio, and they have maintained this critical certification ever since. An expert at Royal Document Destruction in Columbus will help your business:
- Develop a comprehensive shredding program that meets the specific needs of your business, including identifying the best number of secure containers and where to place them, and a customized pick-up schedule that importantly maximizes both security and your value.
- Your company’s data security plan should include specific instructions about material printed from home. All documents must be collected in a secure location, preferably a box with a lid, or better yet – a secure shredding cabinet sized for home use. (Royal Document Destruction provides small cabinets for home use.) Papers printed from home must be brought back to work in a very timely or scheduled manner, where they should be disposed in one of the locking shred containers located throughout your office.
Keep in mind that at home shredders where the documents are then thrown away in the trash pose a security risk for your company. Home shredders are unreliable, jam, are slow, and may not meet the specifications of shred size required for NAID certification, making the papers easier to put back together. These documents ultimately end up in the landfill as well.
Are You An Executive That Primarily Works From Home?
- For executives that primarily work out of their home, the best alternative is to schedule mobile truck shredding service to come to your residence with Royal Document Destruction. Contact our Columbus office to schedule Royal Document Destruction’s mobile shredding truck to come right to the home for secure on-site shredding is easy, efficient, done by appointment, and maximizes your data security. This is the best option for work from home executives who have important documents and strict schedules to keep.
The Ease Of Working With A Professional Shredding Company
- Whether your employees work from home, are hybrid, or are fully remote, the laws and regulations impacting document security don’t change. So don’t forget the importance of continually training and reminding the entire staff about your secure document program!
- Secure shredding is easy to schedule, is required by law, and is a simple way to keep your business and its reputation safe. Hybrid employees should be regularly re-trained or reminded on how to securely collect documents printed from home, and how often these papers are required by your business to be brought back into to the office so that they can be properly and timely destroyed.
- When you hire a NAID certified shredding expert like Royal Document Destruction, they also take on all of the liability of your document security. There expert staff guarantees that all collected documents are securely shred, and a Certificate of Destruction is provided for your records. It is secure, cost-efficient, and guaranteed.
- Call Royal Document Destruction for more information on how to best protect your business data no matter where the work is being performed. They will provide a no-cost or obligation complete shredding program for your business. All paper collected by Royal Document Destruction is 100% recycled.
