In an era where data breaches can cost a company its reputation, significant losses in legal fees, as well as hundreds of hours of lost time cleaning up an information leak, how your business decides to handle sensitive information is critical. Many companies may rely on small office shredders, thinking they are saving money, and it is completely secure. However, an in-house shredding approach can often create more problems than it solves.
Choosing a professional paper shredding service like Royal Document Destruction provides a level of security, efficiency, professionalism, and compliance that a DIY solution simply cannot match. Here is why making the switch to using a professional shredding company is just good business.
1. Professional Shredding Companies Offer Unmatched Security and Compliance
Small office shredders have several disadvantages: They are often temperamental, jam easily with staples or paper clips, are slow, and typically use “strip-cut” technology, leaving long pieces of paper that can be reassembled. Relying on an in-office shredder also means every single employee must properly store, handle and dispose of their sensitive paper waste. One careless mistake can put your information at risk.
When a professional shredding company is hired, locking cabinets or security containers securely store all sensitive material between services. A NAID-certified shredding company has a thorough background check of all employees for proper security clearance and customer peace of mind. Industrial, high-speed shredders mix and shred at the same time at an incredible speed. Shredding Service can even be performed using on-site mobile trucks or off-site shredding.
Thousands of pounds of paper are easily shredded in minutes at Royal Document Destruction’s state-of-the-art Ohio facilities. Utilizing an industrial, high-speed shredding system ensures your documents are reduced to tiny, unrecoverable particles that are mixed with other documents, baled up, then sent to paper mills for 100% recycling in the most efficient manner possible.
2. NAID Certification Guarantees Customer Satisfaction and Secure Destruction
Royal Document Destruction in Cincinnati and Columbus are both NAID Certified, which is the gold standard in the industry. This certification guarantees that Royal Document Destruction’s processes—from employee background checks, to shred size, to 24-hour facility surveillance and everything in-between, meets the highest industry standards.
Upon completion, a professional shredding company will issue a Certificate of Destruction, providing an essential audit trail for HIPAA, FACTA, or GLB compliance that an in-house shredder cannot offer.
Simply put, hiring a NAID-certified shredding provider is the best way to demonstrate your business’s commitment to proper information security.
3. Maximize Your Employee Productivity
Think about the time it takes to use an office shredder. First, removing staples, paper clips, and binders. Then, slowly feeding documents a few pages at a time to prevent jams or overheating. Finally, the messy bags of paper are put into the dumpster afterwards. Those shreds of paper could then be retrieved by someone looking to do harm to your business information.
With a professional paper shredding service, your employees simply drop documents into secure, locked bins and get back to their real work. Royal Document Destruction handles everything else—staples and all, and recycles 100% of the material. With a Certificate of Destruction provided when the shredding is completed, you have the paperwork to prove your business disposes of documents professionally and securely.
4. Cost-Effective and Worry-Free
In-house shredding has hidden costs: the purchase of equipment, ongoing maintenance, electricity, and, most significantly, the money it takes to pay employees to perform the work. Your business must also hope each employee keeps their documents securely stored away between shreddings. If more than one person operates the in-house shredder, this makes sensitive information exposed to more eyes.
When considering the hourly wage of staff and resources to do it yourself, the removal of staples, the reliance on the entire staff to securely store documents, and more, paper shredding can quickly become a burden.
A professional shredding service that guarantees security and provides a Certificate of Destruction for your records makes a lot of sense. Royal Document Destruction offers transparent, flat-fee pricing that eliminates the guesswork. In addition, a customized service schedule means your business gets shredding service when you need it based on your company’s security requirements. Locking containers or cabinets are always provided to secure all documents until shredding is scheduled.
5. Professional Shredding Businesses Are Environmentally Superior
When you shred in-house, your waste often ends up in a landfill because most municipal recycling programs cannot process small, loose confetti. Royal Document Destruction is a “green” business partner. 100% of the paper we shred is baled and sent to paper mills to be recycled into new products or paper products with recycled content. Hiring Royal Document Destruction is the best way to protect the planet and your data.
6. Versatility Beyond Paper
Most office shredders can barely handle a thick stack of paper, let alone digital media. Royal Document Destruction is NAID certified to destroy:
- All paperwaste – no need to sort or remove staples or paper clips. A “shred everything” program is ideal, that way all paper information is securely destroyed.
- Hard drives and other electronic media can be destroyed by hiring Royal Document Destruction.
- Our certified product destruction service also handles obsolete products, product overruns, uniforms, and branded apparel.
Relying on a cheap office shredder to protect your business information is a gamble that doesn’t make sense. By partnering with Royal Document Destruction, your Ohio company transfers the liability and the labor to experts who have spent more than 30 years perfecting the art of ALL information security.
Contact us today to learn more about our certified shredding services and how we can help protect your business.
