Some important lingo to understand for the paper shredding industry is explained in this blog to help guide your decision in choosing the best way to secure your business or personal documents.
The main difference between off-site (plant) paper shredding versus on-site (mobile) paper shredding is where the actual destruction occurs. While off-site shredding involves securely transporting materials back to a specialized facility for destruction, on-site destruction happens at the customer’s location in a mobile paper shredding truck.
No matter which service you choose, it is critical to hire a NAID-certified shredding company to guarantee your documents are handled with the highest industry standards. NAID stands for the “National Association for Information Destruction”, which is the regulatory and governing body of the entire paper shredding industry. Whether your business chooses on-site or off-site shredding, hiring a NAID-certified paper destruction company is the safest, most affordable, and most secure choice. That decision is easy!
Utilizing a professional shred business is much better than taking your documents to a retail store, where you lose all control of how long your documents are stored there, no Certificate of Destruction is provided, and you are charged a per pound premium.
The Off-Site or Plant-Based Shredding Process
- Locked bins are collected from your business by one of Royal Document Destruction’s professional drivers. The full containers are then transported in a GPS-tracked vehicle to our highly secure shredding facility in Columbus or Cincinnati. Empty shredding containers or cabinets are always left with the customer to replace the full.
- The containers arrive back at Royal Document Destruction’s secure facility, where they remain under digital surveillance throughout the staging and shredding process, which is typically within minutes of arrival.
- Off-site shredding from a NAID-certified shredding company provides a very reliable and secure “chain of custody.” All NAID certified providers like Royal Document Destruction use 24/7 video surveillance, multiple cameras, strict access controls, complete background checked employees, and very timely and strict shredding protocols.
- Off-site shredding is an excellent choice for high-volume purges, or for recurring needs where speed, security and cost-effectiveness are all important.
- Using off-site shredding service is the most economical and reliable choice for regular, ongoing, or bulk paper shredding, since Royal Document Destruction’s plant shredder easily processes tens of thousands of pounds of paper per hour.
- A Certificate of Destruction is issued for your records, verifying that all papers have been certified shredded. This is critical for your business records, proving that you did your due diligence in disposing of your documents.
The On-Site or Mobile Shredding Process
- Royal Document Destruction sends a mobile shredding truck equipped with on-site shredding capabilities to come to your location.
- Containers are gathered and wheeled out to the mobile shredding truck by one of Royal Document Destruction’s background checked shredding specialists, where they are mechanically lifted into the mobile truck and shredded immediately. Emptied shred containers are then returned to the original staging area by our specialist.
- On-site or mobile shredding offers the highest level of security because the shredding occurs at your business and you- or your staff- is invited to witness the entire paper destruction firsthand.
- Documents are completely shredded before the truck ever leaves your property, eliminating transport risks and maximizing chain of custody.
- On-site shredding by a NAID certified specialist is the most expensive shredding service available due to the labor, fuel and the cost of owning and operating the specialized mobile shredding truck.
- On-site shredding is the best solution for highly sensitive documents, occasional shredding, or those who prefer immediate peace of mind and don’t mind the additional cost.
- A Certificate of Destruction is issued for your records, verifying that all papers have been certified shredded. This documentation provides great protection for your company’s liability and reputation.
Making the Right Shredding Choice
Choosing between an off-site or on-site shredding service really comes down to a matter of preference. However, it is critical to choose a NAID certified shredding partner. This way, your Columbus, Dayton, or Cincinnati business knows that whether your documents are being destroyed off-site or on-site, you are receiving the highest level of security, professionalism, and standards in the industry.
Royal Document Destruction provides off-site and on-site NAID certified shredding services in Columbus, Cincinnati and Dayton, Ohio and all of the surrounding areas. Contact our office for more information or to discuss your shredding needs.
