In today’s digital age, it’s easy to think that most sensitive information is simply stored and located in the cloud. However, countless businesses and individuals in Cincinnati still regularly produce a significant amount of paper documents with confidential data. From financial statements, and client records, to medical forms and employee information, the paper trail can be a serious security risk if not disposed of properly. This risk can lead to major problems and headaches for any size business that does not take document disposal seriously.
Simply tossing papers into the recycling bin or the trash is an open invitation for identity theft, data breaches, and large fines. However, hiring a professional shredding service such as Royal Document Destruction can be an indispensable tool for your business’s security and peace of mind. A NAID certified, professional shredding company provides a low-cost, straightforward, and consistent solution to what could turn into a very high-cost problem. And only one mistake by one employee could prove to be very costly for your business.
Professional shredding services offer a level of security and convenience that a personal office shredder simply cannot match. For businesses, this is not just about convenience—it’s about compliance and the best protection for your company’s reputation. Regulations like HIPAA, GLBA, and FACTA mandate the secure destruction of certain types of information. Professional, NAID certified shredding companies in the Cincinnati area are well-versed in these requirements and provide a guaranteed solution. For instance, Royal Document Destruction in Cincinnati offers a “chain of custody,” which ensures that your business documents are handled securely from the moment they are collected until their complete destruction. This includes a Certificate of Destruction as proof of compliance, which is invaluable for your business records.
Professional and locally owned document destruction services cater to any size and type of business, as well as hospitals, government agencies, professional organizations, and even residential shredding needs. Most businesses produce a steady flow of sensitive documents; therefore, hiring a recurring shredding service is the most efficient option.
- A shredding company will provide secure, locked containers or shred bins to be placed in strategic locations around your Cincinnati office.
- All papers are simply discarded into the bins. No need to remove staples or paper clips. A “shred everything” program is the most secure for businesses.
- Mobile paper shredding – hiring a shredding company to come to your business location on a set basis—daily, weekly, or monthly—to shred on a mobile paper shredding truck is a popular business service.
- On-site mobile shredding provides your Cincinnati business with the ability to witness the destruction of your documents, offering unparalleled peace of mind.
- Off-site paper shredding by a NAID certified shredding company means that documents are picked up by a professional and background checked staff, then taken back to a secure facility for shredding. Off-site shredding is HIPAA compliant and cost-effective.
- Whether document shredding services are done with a mobile shredding truck or completed off-site, Certificates of Destruction are provided for your records that everything was certified destroyed if you smartly hired a NAID certified shredding business.
Beyond paper, many professional shredding companies like Royal Document Destruction in Cincinnati have expanded their capabilities to include the destruction of other sensitive materials. This includes:
- NAID certified destruction for hard drives and electronic media
- Data stored on old computers, CDs, and other devices can never be recovered if your business hires a NAID certified shredding company. This is a critical service as data breaches are increasingly common and can originate from discarded electronics.
- Product Destruction – This is completed for secure brand protection, point-of-purchase products, clothing with logos, and more. Product destruction means your logo and brand remain secure and of the highest value.
Even better, Royal Document Destruction recycles all shredded paper, selling 100% of the shredded and baled material to paper mills to make products with recycled paper content. Electronics and products are also recycled to the very highest industry capabilities.
Outsourcing secure shredding needs for your Cincinnati business is a win-win for your company’s security, ease of use, liability, reputation, as well as the environment.
