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Stay in Compliance
Hiring Royal Document Destruction Will Ensure That You Comply with the Law
The privacy of consumer data has become a key issue on both the federal and state levels, resulting in legislation to mandate the secure disposal of information. Royal Document Destruction helps every Central and Southern Ohio business meet all laws and regulations in regards to certified, bonded and secure document destruction. We provide locking security cabinets and totes for the collection of paperwaste, then service your business with our mobile shred trucks, or provide secure, bonded pick-up service and shred all documents off-site at our state-of-the-art, high speed shredding facility.
Whether you are a:
- Ohio-Based Corporate Headquarters
- Medical Office or Other Healthcare Organization
- Law Firm
- Small, Privately Held Business
- Government Agency
You must comply with the regulations below, or risk huge penalties. Click on the links on our website for more detailed information about your confidential document disposal.
State and Federal Privacy Laws
- The Gramm-Leach-Bliley Act (GLBA) of 1999 requires banking and financial institutions across the US to protect the confidentiality and security of consumer data.
- The Health Insurance Portability and Accountability Act (HIPAA) of 1996 requires that healthcare organizations across the US be responsible for the secure electronic transmission of patient information and the secure storage and disposal of that information.
- The Fair and Accurate Credit Transaction Act (FACTA) of 2003 added new sections to the federal Fair Credit Reporting Act, intended primarily to help consumers fight the growing crime of identity theft. Accuracy, privacy, limits on information sharing, and new consumer rights to disclosure are included in FACTA.
- The Economic Espionage Act (EEA) established in 1996 states that the theft of “all forms and types of financial, business, scientific, technical, economic, or engineering information” from an organization is considered a crime. While compliance is not mandatory, should an incident occur, your company will only be protected by it if it can prove you took the necessary steps towards protecting all sensitive information.
- HITECH Business Associates Agreement ensures medical offices, doctor’s offices and hospitals are obligated to have an agreement with their shredding company in relation to the disposal of PHI (Protected Health Information). The other key piece of the Business Associates Agreement is the assurance that businesses will take proper steps to apply suitable administrative, physical and technical safety precautions.
- The Sarbanes-Oxley Act (SOX) of 2002 says that paper and electronic files must be stored for five years. It also requires that public businesses disclose and examine their internal processes. As a result, this means that an internal document retention and document destruction policy is critical.